Zoom has completely redesigned their virtual whiteboard experience to boost asynchronous collaboration.
Zoom meeting attendees can collaborate by adding, dragging, and dropping images, sticky notes, messages, and more and use shapes and connectors for diagramming purposes. You can easily share online whiteboards with other Zoom users using the share sheet AND access your whiteboards anytime, during or outside a meeting – they are saved automatically!
Zoom’s new whiteboard functionality is available on your Zoom client for desktop and web browser.
To get started with Zoom Whiteboard, you’ll need Zoom version 5.10.3 or later. Here’s how you can create, access, and share your digital whiteboards:
Sign into your Zoom account using the Zoom client on your device or web browser.
Select the Whiteboards tab, and choose New Whiteboard to start a whiteboard.
To view your whiteboards, select the ‘My Whiteboards’ tab. You can also select ‘Shared with Me’ to view whiteboards that have been shared with you.
To share a digital whiteboard you’ve created, open the whiteboard you wish to share, select the Share button, and type the contact or email you wish to share the board with.
*Pro tip: Be sure to visit Zoom’s support page to learn more about Zoom Whiteboard and its features!
Questions? Need help? Contact the ITS Information Desk at 540.458.4357 (HELP) or email@example.com.
This new feature adds a dedicated text field on the profile page where you can type in your preferred pronouns and a drop-down menu with sharing controls for your pronouns: always share, never share, or have Zoom ask before every meeting if pronouns should be displayed.
Pronouns will appear in parentheses next to people’s names in Zoom meetings and will also be visible under people’s names on their profile cards in the Zoom desktop client and mobile app.
“In introducing the Pronouns feature, we hope this will help everyone feel better able to express themselves and respectfully address others, which ultimately leads to a stronger culture of connectivity and an improved communications experience,” Zoom wrote in its announcement.
Click the toggle to enable it. If a verification dialog displays, click Turn On to verify the change.
With Closed Captioning enabled, the option to enable live transcription should appear directly below as Enable live transcription service to show transcript on the side panel in-meeting. Check this to enable live transcription.
Click the toggle for Save Captions if you want to enable the ability for meeting participants to save closed captions or transcripts.
During your Zoom meeting:
In a Zoom meeting you are hosting, click the Live Transcript button:
Click on Enable Auto-Transcription:
You also have the option to assign a participant to type, manually type closed captions yourself, or copy the URL that you’d provide to a third-party closed captioning service.
As a Zoom Meeting Participant
When enabled by the host, you will see a notification above Live Transcript in the meeting controls, informing you that the service is available.
Click Live Transcript, and then select Show Subtitle. The provided subtitles can be clicked and dragged to move their position in the meeting window.
Viet Thanh Nguyen is a contributing opinion writer at The New York Times and the author of “Nothing Ever Dies: Vietnam and the Memory of War.”
Nguyen is the Aerol Arnold Chair of English and Professor of English and American Studies and Ethnicity at the University of Southern California. @viet_t_nguyen
Here’s an unpopular opinion: I like teaching on Zoom.
Many accounts of teaching on Zoom or other online platforms recount its horrors. And much is horrible: teachers and students without stable internet connections or adequate technology; too much intimacy, with overcrowded homes that teachers or students might find embarrassing for others to see; and not enough intimacy, with the human connection attenuated online.
As a college professor, I, too, miss some of the elements of teaching in a classroom, including the intellectual energy that can flow around a seminar table, the performative aspect of lecturing to a large audience and the little chats that take place by happenstance during breaks or after class with students.
What I don’t miss is my 10-mile drive to campus and back. I don’t miss pondering my wardrobe choices in the morning. The relative informality of the Zoom era means that I would feel overdressed if I wore a blazer to teach. And if I don’t wear a blazer, I don’t have to wear slacks. Or put on shoes. Why would I wear shoes inside my house, anyway?
Self-select breakout rooms is a new Zoom feature that require both the meeting host and participants to be using Zoom 5.3.0 or later. Participants who aren’t using Zoom 5.3.0 or later will have to be manually moved to a breakout room by the meeting host.
Before scheduling your Zoom meeting, do the following:
After you’ve begun the Zoom meeting, click Breakout Rooms in the Zoom tool bar.
If you have the latest version of Zoom, you should see the option Let participants choose room.
You can then rename the rooms (A), edit Breakout Room settings (B), add additional rooms (C), and Open all the Rooms (D).
If you click on Breakout Room settings (B), you’ll see:
The Recreate button allows you to start from scratch by manually recreate the Breakout Room OR randomly recreating your Breakout Rooms and placing participants into rooms automatically.
If the meeting is being recorded to the cloud, it will only record the main room, regardless of what room the meeting host is in. If local recording is being used, it will record the room the participant who is recording is in. Multiple participants can record locally.
If the host has allowed participants to self-select and join breakout rooms of their choosing, participants will be able to view and select from a list of breakout rooms the host has created. They will be able to enter and leave breakout rooms freely.
Note: Participants not joined with the desktop or mobile app (version 5.3.0 or higher) will not be able to self-select a breakout room. The host will need to facilitate moving these participants manually.
Click the Breakout Rooms option in your meeting controls. This will display the list of open breakout rooms created by the host.
Click Join next to the Breakout Room you wish to participant in, then confirm by clicking Join again.
Repeat as necessary to join other breakout rooms, or click Leave Room to return to the main session.
Need help with Zoom? Contact the ITS Information Desk at firstname.lastname@example.org, 540.458.4357 (HELP), or stop by Leyburn Library.
When the speaker #1 is finished, the speaker #2 should start video and unmute audio. Then speaker #1 stops video and mutes audio while the meeting host spotlights speaker #2.
Repeat for all speakers.
Stop the cloud recording when finished!
Don’t panic if there’s a goof or mistake! After the recording has processed so you can download it, the mp4 file can be edited in Camtasia (Windows or Mac) or QuickTime (Mac). Contact the ITS Information Desk you need access to either of those applications!
Designed and led by Doug Shaw, Professor of Mathematics at the University of Northern Iowa, and Leigh Zeitz, Associate Professor, Instructional Technology at University of Northern Iowa, this workshop builds on techniques developed by the Applied Improvisation Network to do things with Zoom that you have NEVER seen before!
Doug will show you how to use features of Zoom in ways that they were not originally intended to be used while having a good time. You will leave with new ideas you can use right away, feeling energized, excited about using what you’ve learned, and confident in developing your own new techniques.
Faculty and staff are invited to join us on Friday, February 19, 2021 at 12 pm EST (our presenters are in the CST time zone) and learn how to make Zoom class meetings more effective and engaging.
An update to Zoom was released on November 16, 2020 version. Upgrade (here’s HOW to upgrade) to version 5.4.3(58887.1115) when you can. Why?
Changes to existing features
Non-video meeting interface will appear the same as a video meeting with video off
Meetings scheduled with video off will now just show profile pictures or names, rather than the plain screen with meeting info and options.
New and enhanced features
Share multiple programs at once Users can select multiple desktop programs at once for sharing, instead of sharing their entire desktop. Other programs and unoccupied areas in the desktop will not be visible to the viewer. The sharer will always know which applications they are sharing by an extensible green border. Only the user employing this feature will need to be on version 5.4.3, viewers can be connected with older versions.
Enhanced in-meeting user abuse reporting
Simplified process for meeting hosts and attendees to report abuse to Zoom.
Suspend participant activity
New option in the Security panel to immediately suspend all participant activities, which will mute all video and audio, stop screen sharing, end all breakout rooms, and pause recording.
Pin chat messages Users can pin a message in a channel, which is displayed at the top of the channel. Pins can be removed, replaced, or hidden. A log of pinned messages is accessible in the channel options panel.
Questions? Need help? No problem! Contact the ITS Information Desk at 540.458.4357 (HELP) or email email@example.com.