New Zoom YuJa Connector Makes Saving and Sharing your Zoom Recordings Easier!

YuJa and Zoom company logos being added together
 

ITS has just implemented a connector linking our Zoom web conferencing tool with our video capture and media management system, YuJa. Moving forward, all recordings made in Zoom will automatically import into your personal media space within YuJa for storage and sharing.

What does this mean for you? First off, you are no longer limited by the 30-day retention policy for recordings within Zoom. You can feel confident that any recordings made during Zoom meetings will automatically and seamlessly transfer to YuJa for permanent storage and retrieval. In addition, you can take advantage of many features within YuJa to autocaption, edit, clip, and share recordings with individual students, classes, external colleagues, or to the public. If you use the Zoom tool within Canvas to schedule your class Zoom sessions, resulting recordings will even automatically publish to your course channel, making them immediately accessible to your students from within Canvas. 

You can access your imported recordings by navigating to YuJa from your MyApps page or by clicking the YuJa link in any of your Canvas courses. Once in YuJa, look for a folder in your personal media area titled “Zoom Recordings”.

Questions? Want to know more? Contact Brandon Bucy or drop by my office in the Harte Center (Room 117, Lower Level 1 in Leyburn Library).

Have you updated Zoom lately?

modal dialog box in Zoom indicating an update is available

No? You haven’t? Please do! You do NOT want to miss out on some new features!

(Don’t know how to update Zoom? Here’s how to download the newest Zoom changes.)

Zoom has completely redesigned their virtual whiteboard experience to boost asynchronous collaboration.

Zoom meeting attendees can collaborate by adding, dragging, and dropping images, sticky notes, messages, and more and use shapes and connectors for diagramming purposes. You can easily share online whiteboards with other Zoom users using the share sheet AND access your whiteboards anytime, during or outside a meeting – they are saved automatically!

Zoom’s new whiteboard functionality is available on your Zoom client for desktop and web browser.

Zoom Whiteboard

To get started with Zoom Whiteboard, you’ll need Zoom version 5.10.3 or later. Here’s how you can create, access, and share your digital whiteboards:

  1. Sign into your Zoom account using the Zoom client on your device or web browser.
  2. Select the Whiteboards tab, and choose New Whiteboard to start a whiteboard. 
  3. To view your whiteboards, select the ‘My Whiteboards’ tab. You can also select ‘Shared with Me’ to view whiteboards that have been shared with you. 
  4. To share a digital whiteboard you’ve created, open the whiteboard you wish to share, select the Share button, and type the contact or email you wish to share the board with. 

*Pro tip: Be sure to visit Zoom’s support page to learn more about Zoom Whiteboard and its features! 

Questions? Need help? Contact the ITS Information Desk at 540.458.4357 (HELP) or help@wlu.edu.

How to Create Classroom Recordings of Lectures

Pick YuJa or Zoom, whichever video conferencing tool you are more comfortable with using. Both will work.

I pick YuJa!

YuJa Method #1: I want to record my class to YuJa and make it available to my students in Canvas.

  1. Enable YuJa in your Canvas course.
  2. Record class in an YuJa-enabled classroom and save directly to your course channel
  3. Tell students to click on YuJa in the course navigation of your Canvas course to watch videos published to the course channel.

YuJa Method #2: I want to edit my YuJa class recording before I make it available to my students in Canvas.

  1. Enable YuJa in your Canvas course.
  2. Record class in an YuJa-enabled classroom
  3. Use the Video Editor to make simple edits. (optional)
  4. Publish to your course channel.
  5. Tell students to click on YuJa in the course navigation of your Canvas course to watch videos published to the course channel.

I pick Zoom!

  1. Enable YuJa in your Canvas course.
  2. Create and start a Zoom meeting. (Read this if you’ve enabled Zoom in your Canvas course.)
  3. Record the Zoom meeting to the cloud.
  4. Download the Zoom cloud recording and upload to your YuJa course channel.
  5. Tell students to click on YuJa in the course navigation of your Canvas course to watch videos published to the course channel.

Need help? Have questions? Contact the ITS Information Desk at help@wlu.edu, 540.458.4357 (HELP), or stop by the Main Level of Leyburn Library. We’ve got you.

Is Your Zoom Up-to-Date?

An update to Zoom was released on November 16, 2020 version. Upgrade (here’s HOW to upgrade) to version 5.4.3(58887.1115) when you can. Why?

Changes to existing features

  • Non-video meeting interface will appear the same as a video meeting with video off 
    Meetings scheduled with video off will now just show profile pictures or names, rather than the plain screen with meeting info and options.

New and enhanced features

  • Meeting/webinar features
    • Share multiple programs at once 
      Users can select multiple desktop programs at once for sharing, instead of sharing their entire desktop. Other programs and unoccupied areas in the desktop will not be visible to the viewer. The sharer will always know which applications they are sharing by an extensible green border. Only the user employing this feature will need to be on version 5.4.3, viewers can be connected with older versions.
  • Meeting features
    • Enhanced in-meeting user abuse reporting 
      Simplified process for meeting hosts and attendees to report abuse to Zoom.
    • Suspend participant activity 
      New option in the Security panel to immediately suspend all participant activities, which will mute all video and audio, stop screen sharing, end all breakout rooms, and pause recording.
  • Chat features
    • Pin chat messages 
      Users can pin a message in a channel, which is displayed at the top of the channel. Pins can be removed, replaced, or hidden. A log of pinned messages is accessible in the channel options panel.

Questions? Need help? No problem! Contact the ITS Information Desk at 540.458.4357 (HELP) or email help@wlu.edu.

Inside Higher Ed: “Yes, Your Zoom Teaching Can Be First-Rate”

Stephen Hersh, a faculty member and former advertising executive, outlines six steps for how you can create a community of active learning online if you “use the medium.”

What did all this do for the learning process? Zoom became a way to implement active learning, the style of instruction in which students participate in the process rather than playing the role of passive audience. Active learning can make it easier to learn, and easier to remember what they have learned. To make this happen, this was my checklist:

  1. Talking less. Zoom was just not friendly to a talking head. I thought of my mini lectures not as events in themselves but as introductions or kickoffs to small-group work sessions.
  2.  
  3. Motivating students to come to class prepared. We can’t ditch live lectures without replacing them. My students loved the booklets I handed out, which basically enabled them to take in quickly the material that I would have explained if I had done a conventional lecture. When students encountered the material in several forms throughout the course, it helped make the concepts stick. I could have quizzed them on the reading before each class, but it turned out not to be necessary — they made it clear in the discussions they had done the reading.
  4.  
  5. Using Zoom rooms. To apply Andy Warhol’s adage, on Zoom everyone is famous for 15 seconds. In small breakout rooms, they can take ownership of the ideas, identify what’s not clear to them and what they disagree with, and test how far they can run with the material on their own. They can think critically and build their skills, applying the ideas to solve problems.
  6.  
  7. Varying the rhythm and structure. Zoom is the ultimate in low production values, but we can compensate with variety. So, I emulated the structure of a television variety show, but rather than using this structure to deliver jokes, I delivered a canon of social science theories. After each major idea, I asked students to go into a breakout room to apply the concept to analyze a situation or solve a problem. For example, when we studied cultural anthropology, I asked them to teach the others about a personal experience they had as a member of a cultural group such as an ethnic, racial or religious group, or a gender or gender identity group. I tried to keep each breakout discussion to about five minutes, because students told me the conversations tended to be less productive if they went on for much longer than that. As they said in vaudeville, “Leave them wanting more.” With this format, I was able to move on to something else before Zoom fatigue set in.
  8.  
  9. Adopting the right mind-set and attitude. If you believe Zoom teaching is inherently worse than classroom teaching, it will be. If you can wrap your mind around the exciting possibilities of Zoom — or just give it a fair try — you’ve taken the first step. There are many ways to cultivate Zoom enthusiasm and make it infectious. For example, think: Why do I love this field to begin with? How can I express that on Zoom?
  10.  
  11. Continuing to evolve the format with input from students. Throughout the quarter, I asked the class what was working best on Zoom. Aside from just asking, you might consider using polling tools like PollEverywhere.com or Slido (which is at sli.do). Speaking of trying things out and evolving, if you’re not comfortable with the technical aspects of how Zoom works, seek help!

Zoom has its drawbacks. It is not very welcoming to students who lack a good internet connection or a private place to study. It can leave everyone feeling disconnected, and it can trigger Zoom fatigue. But when used thoughtfully, Zoom can be the setting for transforming a class into an active community of teacher-learners.

Read the full article at https://www.insidehighered.com/advice/2020/07/08/faculty-member-and-former-ad-executive-offers-six-steps-improving-teaching-zoom

“Liberal Arts Teaching Online in Zoom” Online Webinar: Tuesday, March 17 and Thursday, March 19

Join a live LACOL webinar and hands-on practice with five experienced liberal arts teachers from Swarthmore College, Vassar College, Williams College, and Washington and Lee University.  This team regularly collaborates to deliver online/hybrid classes for the liberal arts.

Many liberal arts colleges are asking faculty to consider how they may temporarily move their teaching online as part of emergency preparedness in the face of COVID-19 or other disruptions to regular classroom teaching.  Tips and guides are circulating, and faculty get lots of support from their local IT and teaching and learning centers.

This interactive Zoom session will highlight five liberal arts colleagues (including our very own Moataz Khalifa, Assistant Professor and Director of Data Education, and Assistant Professor of Biology, Natalia Toporikova!) to explore the ways they’ve learned to teach effectively online while maintaining a liberal arts approach that emphasizes personal interactions and critical thinking. Bring your ideas and questions!

Webinar Hosts
Webinar Hosts

Two live sessions: 

  • Tuesday, March 17, 2020 – 1:00pm-2:00pm EST
  • Thursday, March 19, 2020 – 11:00am-12:00pm EST

Recordings will be shared afterwards.

Webinar Agenda:

  • Min 00 – 10: Welcome and Self-Introductions
    • Learning goals for this session
    • A little background about the LACOL summer online class
  • Min 10 – 35: Hands-on practice in Zoom 
    • Encouraging Student Participation
    • Sharing Screens / Remote Screen Control
    • Using the Chat panel for conversations
    • Breakouts – great for small group work and discussion
  • Min 35 – 45: Group reflections on keeping a liberal arts approach online that emphasizes personal interactions and critical thinking
  • Min 45 – 55: Open Discussion / Q&A

Sign Up: https://forms.gle/HxRbWe5cvMubcZzA7 
Additional Resources: http://bit.ly/lacol-teach-online