Quick Guide for Students: How to Request a Space in 25Live

You need a quiet place to study and you spot an empty room. Nobody’s inside and you don’t see anyone stuff in there either. Best of all, there’s a door, so you can CLOSE it and get a little privacy.  Score!

You march in, plop your backpack onto the ground, take off your mask, and kick off your sneakers. Ten minutes later, your laptop is open, notebooks scattered all over, and you’re swiping through TikTok when the door suddenly opens. The intruder says, “Uh, sorry, but, I’ve reserved this room …” as you spring to your feet. 

Ugh! Time to vacate!

In case you didn’t know, 25Live is the official web-based tool for scheduling University events and assigning rooms to them, including academic classes.

All W&L faculty, staff, and students have access to 25Live. Using the latest version of Firefox, Chrome, or Edge, log in with your W&L credentials at 1) myapps.wlu.edu, then click on the 25Live “tile” OR 2) go.wlu.edu/25live

Here’s a quick video (<6 minutes) about how to log in and request a space! 

It’s IDEAL and STRONGLY RECOMMENDED to submit your request with as much advance notice as possible and to allow 24-48 hours for space approvers to approve (or deny) your request

That said, we totally understand that you might need a room ASAP.

If that’s the case, you’ll want to request an auto-approved space. These spaces are automatically reserved, if available at the desired time and date. You do not have to wait for approval.

All Auto-Approved Spaces (must log in with W&L credentials to view)

Quick List of Auto-Approved Spaces 

Click on the URL to see additional details about the space.

Other great study spaces that do require approval

If you need help or have questions about 25Live, contact the ITS Information Desk at 540.458.4357 (HELP), email help@wlu.edu, or stop by the ITS Information Desk on the Main Level of Leyburn Library.