Have you updated Zoom lately?

modal dialog box in Zoom indicating an update is available

No? You haven’t? Please do! You do NOT want to miss out on some new features!

(Don’t know how to update Zoom? Here’s how to download the newest Zoom changes.)

Zoom has completely redesigned their virtual whiteboard experience to boost asynchronous collaboration.

Zoom meeting attendees can collaborate by adding, dragging, and dropping images, sticky notes, messages, and more and use shapes and connectors for diagramming purposes. You can easily share online whiteboards with other Zoom users using the share sheet AND access your whiteboards anytime, during or outside a meeting – they are saved automatically!

Zoom’s new whiteboard functionality is available on your Zoom client for desktop and web browser.

Zoom Whiteboard

To get started with Zoom Whiteboard, you’ll need Zoom version 5.10.3 or later. Here’s how you can create, access, and share your digital whiteboards:

  1. Sign into your Zoom account using the Zoom client on your device or web browser.
  2. Select the Whiteboards tab, and choose New Whiteboard to start a whiteboard. 
  3. To view your whiteboards, select the ‘My Whiteboards’ tab. You can also select ‘Shared with Me’ to view whiteboards that have been shared with you. 
  4. To share a digital whiteboard you’ve created, open the whiteboard you wish to share, select the Share button, and type the contact or email you wish to share the board with. 

*Pro tip: Be sure to visit Zoom’s support page to learn more about Zoom Whiteboard and its features! 

Questions? Need help? Contact the ITS Information Desk at 540.458.4357 (HELP) or help@wlu.edu.

Who’s going to be where at the Spring Term Festival?

floor plan of the 2022 Spring Term Festival

For those who requested easels:

Your easels will be labeled. Please do not take easels from other classes. If you need additional easels, please visit the ITS Information Desk on the Main Level.

 

If possible, please arrive 5-10 minutes early to pick up your poster and foam board on Lower Level 1, in the Harte Center.

 

For those who requested projectors:

If possible, please arrive 15-30 minutes early to set up. The resident computer will be turned on and ready to go! 

Someone who will be present for the duration of the Spring Term Festival should be the one to log on to the resident computer with their W&L credentials. Note that the screen will lock after 15 minutes of inactivity.

To play a loop of videos, we recommend using VLC Media Player and creating a playlist of videos.

  1. From the VLC Media Player’s main window, use the menu bar and navigate to View > Playlist or use the shortcut key Ctrl+L.
  2. Drag and drop your media files (.mp3, .mov, .avi, etc.) into the window to build your playlist.
    • We suggest uploading all media files to a Box folder, then downloading the folder to the resident computer.  To unzip the entire folder, right-click to select Extract All, and then follow the instructions. Depending on the size of the folder, it can take 5-10 minutes to download and unzip!
  3. When done, click the loop button ONCE (see below) to loop the playlist, then click the Play button.

red circle encasing the loop button in VLC Media Player

The Spring Term Festival Returns!

The cold of winter has finally melted away and the advent of spring invites a new beginning!

As for a fresh start, we are thrilled to announce that the always-popular Spring Term Festival will take place on the last day of Spring Term classes, Friday, May 20th, from 12 noon to 2 pm in the Harte Center (1st floor of Leyburn Library).

[Actually, the Spring Term Festival begins on Thursday, May 19, 2022 at 7:30 P.M. at the final showing of “The Moors” in Johnson Theatre, featuring Finn Connor ’23, Emily Moran ’23, Holden Overbeck ’24, Alaina Pastore ’25, Emma Smith ’24, and Zhihuan (Sherry) Yan ’25, directed by Jemma Alix Levy, with musical assistance provided by Patrick Summers and Jesse Harper. Buy tickets online now!]

colorful geometric shapes in background with Spring Term Festival, May 20, 2022, Harte Center, noon - 2 pm

Interested in displaying the work of your Spring Term class?

Excellent! Sign up NOW at https://go.wlu.edu/springtermfestival to tell us what technology you will need.

The more information you can provide, the better. We will do our very best to honor all requests, but there are a limited number of easels and poster boards, as well as projectors and projector screens! Please keep in mind that we will honor requests in the order in which they are submitted.

Questions? Please contact Helen MacDermott at hmacdermott@wlu.edu or 540.458.4561. Thanks very much!

Are there culturally diverse image galleries?

Ever search for stock images and come up with, well, rather …. homogenized results like this?

visual results from a search for "woman" in a stock photography website that consists of young caucasian females

Not all women are young, white, thin, able-bodied, and beautiful. Nor are all couples of the opposite-sex, white, thin, able-bodied, attractive, enjoying a posh, upper-/middle-class lifestyle. I think it’s safe to say these search results aren’t reflective of diverse lifestyles, experiences, or communities.

If you’re looking for more diverse stock images, check out this list of image galleries to promote accurate and equitable representation, compiled by Kevin Kelly, EdD, in support of the Peralta Community College District Equity Initiative:

 

 

Why Audio Transcription Matters

pink, purple, and blue soundwave forms

Audio transcription is the process of converting audio (or video) content into written text

Between brainstorming and planning, writing and recording, editing and mixing, you’ve put in a significant amount of time and effort to create a podcast. Why would anyone want to pile on the additional work of generating a word-by-word account of that incredible episode?!?

Consider this: you’ve already put in a significant amount of time and effort — not to mention blood, sweat, and tears — to create a totally amazing podcast, right? Now, all you need are listeners! Don’t you want your podcast to be as accessible and discoverable as possible?

According to the National Institute on Deafness and Other Communication Disorders, 37.5 million American adults aged 18 and over report some trouble hearing. 30 million Americans aged 12 years or older has hearing loss in both ears, based on standard hearing examinations. 

Not only does audio transcription make it possible for a user who is hard of hearing to engage with your content, it can also clear up confusion caused by regional dialects or unavoidable background noise wherever a listener may be.

Having a text transcript available on your website also invites search engines like Google to crawl, and index your content, making your podcast findable to your dream audience! Who wouldn’t want more search traffic and visitors?

An audio transcript creates a better experience overall for all users. New and existing listeners can give a transcript a quick look  before committing to listening to the full podcast. It’ll also be easier for your audience to search text to find some fascinating/interesting/thought-provoking tidbit rather than try to located the snippet in the audio itself.

If we’ve sold you on the value of audio transcription, listen up, because there’s a quick and painless way to create a transcript!

Did you know the online version of Word can transcribe audio that you record directly within Word? Better yet, if you already have a .wav, .mp4, or .mp3 file, you can simply upload it to Word and have it transcribed for you? Microsoft’s AI will even identify different speakers and organize the conversation into sections that you can easily edit and ultimately insert into a Word document. Pretty nifty, right?

Check out the official Microsoft Help Guide: Transcribe your recordings.  We’ve tested it and can verify that it works great!

Happy Transcribing!

NOTE: You are limited to five hours per month for uploaded audio; there is no transcription limit for audio recorded within Word on the web. English is the only language that is currently supported. You MUST use either the latest version of Microsoft Edge or Google Chrome.

Have questions? Need help? Email the ITS Information Desk at help@wlu.edu, call 540-458-4357 (HELP), or stop by the ITS Information Desk on the Main Level of Leyburn Library.

Spring Forward with Perusall

Have you heard about Perusall, the social reading platform that allows students to collectively read, annotate, and discuss the readings, but not sure how to implement it in your class? Have no fear!

Perusall is offering free webinars to help get you started or up-leveling the Perusall skills you already have.

Perusall 101

Perusall 101 will cover how to get up and running with Perusall’s product features such as grouping, building out your Library, and setting up assignments. There will also be an opportunity to ask questions. This webinar is designed for those brand new to Perusall or are looking for a refresher on Perusall fundamentals.

Perusall 102

Perusall 102 is the up-level course from the Perusall 101. We will take an in-depth review of some of Perusall’s technical features, including multimodal assignments, Peer Review assignment creation, auto-grading, grouping, and LMS set up. There will also be an opportunity to ask questions.

2022 Spring Webinar Series: Register at perusall.com/webinar.

Need help with or have questions about Perusall? We’ve got you covered! Contact the ITS Information Desk at 540.458.4357 (HELP), email help@wlu.edu, or stop by the ITS Information Desk on the Main Level of Leyburn Library!

Who Needs a Box Tutorial?

New to using Box, W&L’s cloud storage solution? Never had the time to learn about Box?

Learn how to set up your workspace for success, collaborate securely, find and share files quickly, and edit with ease by watching the videos below!

“Box Basics: Explore The Essentials” Playlist

Getting Started With Box (4:25)

Get a quick orientation to Box and its most used features.

Find Your Files Fast (3:26)

Learn how to quickly find your content in Box using Collections, Favorites, the Search bar, Recents, and metadata.

Set Up Your Workspace for Success (3:51)

Explore tips and tricks on how to set up your workspace and collaborate with others efficiently.

Share Quickly and Easily (4:00)

Learn about how Shared Links can help you give quick, one-off access to your content in a secure way.

Collaborate Securely (5:01)

Learn about giving more in-depth content access to collaborators, including waterfall permissions, inviting to files vs folders, and adjusting permissions.

Create and Edit with Ease (2:50)

Learn about Box editing features including creating and uploading files and folders, version history and using Microsoft and Google capabilities.

Have questions? Need help with Box? Contact the ITS Information Desk at 540.458.4357 (HELP), stop by the Main Level of Leyburn Library to chat, or email help@wlu.edu. 

 

Print Your Own Copy of the Winter Academy Schedule

As always, you can always find the latest and greatest Winter Academy schedule online at go.wlu.edu/winteracademy, but in case you’d like a print copy, have at it!

The Art of Waterjet Cutting

The IQ Center recently collaborated with Studio Art professor Sandy de Lissovoy on a sculpture project for his ARTS 232, Intermediate Sculpture, class.

Students in the class are learning metal sculpture techniques and the new waterjet cutter in the IQ Center provides interesting options for creating metal work. The waterjet cutter uses a computer controlled, high pressure stream of water mixed with abrasive powder to cut almost any material, including steel.

In this “Digital Shapes and Metal Work Sculpture” assignment, students were instructed to create a portion of their sculpture using the waterjet cutter. This portion of the project gave them the opportunity to learn Adobe Illustrator, which is used to create the intricate vector shapes to be cut.

The IQ Center provided training and troubleshooting for the students during the project making it easy to incorporate this element into a larger project.

 

Want to incorporate technology like this into your Winter term course? Contact Dave Pfaff at 540.458.8044 or just stop by the IQ Center!

Registration for Winter Academy is Now Open!

cute deer against snowy background. Winter Academy, Dec 13-16, 2021. go.wlu.edu/winteracademy

W&L is committed to supporting faculty members with all levels of experience in reaching their full potential as educators, scholars, and mentors.

Winter Academy offers learning opportunities for all staff and faculty to enhance their teaching, scholarship, and service in a collaborative and thought-provoking environment.

Whether you’re seeking new ways to better support students, deepen your familiarity with University resources, or take your scholarship to the next level, there’s a session for everyone. All faculty and staff are encouraged to attend.

Sign up now at go.wlu.edu/winteracademy. Please note that registration for all catered sessions will close FIVE (5) business days before the session so that we can provide an accurate headcount to Dining Services. Kindly register for sessions as soon as you know you are able to attend. Thank you!